Description

O’Neill Vintners & Distillers is a proud member of the B Corp Certified community and one of the fastest-growing wineries in California. With operations in Larkspur, Parlier/Reedley, and Paso Robles, CA, we were founded with a simple idea from our founder, Jeff O’Neill: that great wines should be enjoyed by all. We believe those wines must be of exceptional quality centered around our core belief that doing the right thing for our employees, consumers, partners, and the planet is key to a sustainable future. Our award-winning portfolio of brands delivers on our core values, meeting consumers where they are. These brands include Line 39, Harken Chardonnay, Rabble Wines, Charles Woodson’s Intercept, FitVine Wine, Robert Hall Winery, Allegro Cellars, BrandyLab, and Javelin Vodka.

SUMMARY: The Account Payable Specialist provides accounting and clerical assistance to the accounting department.

Requirements

DUTIES AND RESPONSIBILITIES:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Organizes workflow to ensure timely and accurate processing of accounts payable invoices; receives, verifies, and posts invoices into accounting software, MetaViewer, and MS Dynamics Solomon.
• Receives and reviews purchase orders, check requests, travel reimbursements, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements. 
• Follows up on Vendor account statements and other discrepancies regarding account payments; serves as the liaison between department managers and vendors in resolving problems and differences.
• Processes invoices for payment; prints and mails accounts payable checks.
• Maintains accounting department files and records.
• Prints and routes accounts payable reports.
• Processes W-9 requests.
• Update Vintners Advantage (VA) software with Grower Contract information.
• Maintain Grower Payables files, spreadsheets, and reports in Excel. 
• Run weekly check batches in VA, paying growers according to contract terms.
• Assists with special accounting projects as needed, and other duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

• 2-3 years related experience, or equivalent combination of education and experience.
• Accurately keystroke a minimum of 40 wpm.
• Ability to adapt to a variety of software, proficient in MS Office products: Excel, Word, and Outlook.
• Acute attention to detail and strong organizational skills.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to understand and follow written and verbal instructions.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

CULTURAL BEHAVIORS

O’Neill team members are Forward Thinkers. Hard Working without Drama. Friendly Problem Solvers who work as One Team to Always Deliver.

PHYSICAL/MENTAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to do the following: 

• Sit or stand for prolonged periods (sit/stand desk provided)
• Perform some repetitive motion activities
• Coordinate multiple tasks simultaneously
• Proven mathematical aptitude 
• Ability to occasionally lift up to 25 pounds

WORK ENVIRONMENT: Work is mainly performed in a temperature-controlled office environment. 

O’Neill Vintners & Distillers offers a competitive salary and comprehensive benefits package, including medical, dental, vision, and life insurance coverage, short- and long-term disability, a 401(k) with a company match, Paid Time Off, holidays, and more.

O’Neill Vintners & Distillers is an equal-opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

All candidates must pass a comprehensive background check and drug screen. This organization participates in E-Verify.